The Duties Of A Secretary :: essays research papers

The Duties of A SecretaryWhen we enter a law office the first-year individual we meet is the sanctioned repository. She is the one withe debt instrument for the correspondence, records,and otherwise affairs of a.law office. The word deposit reflects its Latin rootsecretum (secret), which originally referred to a person who acted as aconfidant, and handled matters of a private nature for his principal. The executive director position or executive secretary is one of major responsibility inbusiness or government.First responsibility of a level-headed secretary each day is open, read, andnote all mail reli qualified that day. It is Important in a law office. The mailoften includes good documents crucial to a certain case that day. She must be long-familiar with all standard forms used in the office. Affidavits, bills of sale,deeds, leases, mortgages, powers of attorney, propositions, and wills.Tape Shorthand system means the writing down of dictation from anemployer, and then transcribing the material onto sheets with the assist ofearphones and computer. every secretary is mandatory to have a skill pelt along of 80WPM before graduating, also when taking the civil run exan. In some officesthe dictation is seized by one secretary speckle the typing is completed byanother. Usually larger offices hire shop clerk typist. It is important thatsecretaries are capable of reading each others shorthand notes.Every legal secretary pastures with computers, duplicators, stencilmachines, but the dictaphone is usually the nearly frequently utilized.Information must be transcribed quickly, and accurately in attractive form.Filing systems are important to every secretary. The files at any officemust be maintained in perfect order, so that any file may be located promptly byany person authorized to use the files. General secretaries often work insidean organization where company records are maintained by supererogatory file clerksinside a central filing room, but th e secretary may still remain responsible forall the filing.A secretary must learn the rules of four basic filing systems. Thealphabetic, subject, geographic, and numeric systems. similarly the vertical files,card files, and open shelf files. Files for audimated data pocessing arerequired by many firms.Two remaining basic skills of general and legal secretaries areReceptionist, trained to meet and route visitors, customers, salesmen, andhandle nuisance calls. They know all visiters with the red carpet treatmentby treating them with royalty.The well-trained secretary who is able to accept responsibilies who isable to relieve her employer of many management duties is a hearty valuableemployee to any company.I studied the secretarial course at BOCES for two years. I understandthe responsibilities of a secretary.